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levnet
Academic Management
System for Lecturers
How I transformed a clunky system into a precise
tool that gives lecturers back their time and focus.
Lev Academic Center • 2024 • UX & UI
Overview
Machon Lev is a leading academic institution in Jerusalem, specializing in engineering, technology, and computer science, serving thousands of students and faculty members.
As part of a broader digital renewal process at the institute, I was tasked with redesigning the internal “Lev-Net” system – specifically, the lecturer-side interface.
Team Structure
I worked under the college’s project manager, in collaboration with the development team and a designer responsible for the student-side experience.
I led the UX process for the lecturer side – from research to final solutions.
The main goal
To create a simple, efficient interface that presents information clearly and concisely, allowing academic staff to focus on teaching, save time, and improve organizational and administrative processes.
KPIs
How Will We Know We Succeeded?
reduction in support inquiries within one year
0
%
faster completion of common tasks (based on average task execution time)
0
%
reduction in the use of supplementary systems for information sharing
0
%
Research
Methodologies
- In-depth interviews including real-time observation
- A targeted survey with 53 responses from lecturers across different titles
Analysis & Insights
Thematic Analysis
How I distilled dozens of
responses into focused insights
I mapped the findings from interviews and surveys into three main categories:
Current usage
Opportunities for improvement
Gaps and suggested additions
This mapping helped me organize user data, identify recurring patterns, and turn raw feedback into clear, actionable insights.
Role Definitions
Lecturer
Rank
Faculty Member
Tasks
Ongoing teaching duties - teaching students, entering grades, handling appeals.
Tools
Primary Need
A simple, linear interface with no information overload.
Course Coordinator
Rank
Responsible for a course team
Tasks
Assignment, monitoring, and oversight of the course
Tools
Primary Need
Data connections, filtering and control capabilities.
Department Head
Rank
Oversees all teams in their field
Tasks
Obtain a system-wide view of departmental activity and track follow up
Tools
Primary Need
Data analysis, access to broad and summarized information.
Pain Points
What are the pain points I identified with the users?
Cumbersome operations
Daily tasks required too many steps. Instead of completing actions quickly and easily, users often felt confused and spent excessive time locating the right function.
Non-personalized experience
Daily tasks required too many steps.
A single
interface for all user types-lecturers, coordinators, and department heads - despite their completely different needs.
Inaccessible information
Difficulty finding the information they needed. No summary views, no filtering or sorting; everything required manual searching or exporting to Excel to understand what was happening.
Fragmented information across systems
Lecturers work across different systems, without full synchronization.
Additionally, they use Excel files and PowerBI dashboards - causing confusion, errors, and constant uncertainty.
Challenges
Multiple
Personas
When three different personas with different needs use the same system,
how do you create a unified experience that still serves each one?
How do you allow users who need quick actions to find them instantly, while those who need broader data can access it easily?
Seasonal
Usage
System usage changes dramatically throughout the year.
What should a user see at the beginning of a semester, during exam periods, or on a calm mid-semester day?
Multiple
Systems
Lecturers work simultaneously with Lev-Net, Moodle, ToMax, and Maztal.
How can we ease their constant transitions between systems?
And what smart integrations could save unnecessary steps?
Solutions
Home Page
• Latest announcements
• Semester-updated timetable
• Status area that changes depending on the period
• Popular documents available for download
Main challenge
Seasonal usage -lecturers access the system for different purposes depending on the period, so their needs change.
Solution
A dynamic area that updates based on the defined periods, showing the most relevant information at each time.
before
after
Flow 1
Grade Submission
• Select group
• Upload grades via ToMax / Excel / manual entry
• Grade distribution and averages for submitted grades
Main challenge
Three different methods for grade submission. Users expressed the need to import grades from Excel/ ToMax in addition to manual entry.
Solution
A dropdown button enabling grade import from all available sources,
with icons indicating the origin of each grade.
before
after
before
after
Flow 2
Lecturer Assignment
• Select course for assignment
• Assign lecturer
• Duplicate assignments from previous years
• Select lecturer
• Assign course to lecturer
Main challenge
The assignment process required both a high-level overview and detailed information.
The system needed to allow easy assignment while presenting crucial data without switching screens.
Solution
A table showing all key details for assignment, a side popup to view information while assigning,
and an option to view and duplicate past years’ assignments.
before
after
before
after
Conclusions & Feedback
What I Learned from the Process
How to use AI tools to accelerate and streamline workflows
How to analyze large volumes of survey responses
How to stand firm and advocate for solutions that matter to users
Feedback from the Project Manager
D.B. Project Manager
I worked with Miriam on this project, and without a doubt, they demonstrated impressive professional skills. They led the user experience for the lecturer-side interface with precision, seamlessly integrating research, design, and technological solutions. Their innovative approach and ability to listen to the evolving needs of users were key to the project's success. I thank them for their dedication and creativity, which led to an excellent outcome!
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